Department: City Clerk
Reports To: City Clerk and/or Deputy City Clerk
FLSA Status: Non-exempt
SUMMARY Performs responsible bookkeeping duties and routine administrative functions for the Office of City Clerk in a municipal governmental corporation
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
Must have general knowledge of Accounting Principles
Must have superior customer service skills
Team orientated and self-motivated
Daily interaction with the General Public by providing information, serve as Notary to the Public, issuance of Business Licenses and collection of appropriate fees, process public record requests, intake of claim reports and voter registration.
Assist with Purchase Order processing
Assist with Municipal Elections
Assist with purchasing for all City Departments
Assist with travel arrangements for all City Departments
Assist with preparation, storage and retrieval of City documents
Answers the telephone, takes and relays messages and responds to phone and customer inquiries.
Assists at counter answering questions and helping the public in researching information contained in a variety of public records.
Organizes and maintains files of records and correspondence of both a routine and confidential nature.
Prepares and maintains actions, decisions, notices, complaints and other documents as directed by the City Clerk.
SUPERVISORY RESPONSIBILITIES This job does not exercise supervisory responsibilities.
QUALIFICATIONS
Must pass a background check
Must pass a physical and drug screen
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); with courses in general office procedures, bookkeeping and computer entry.
Requires 2 years general business office experience, preferably including Customer Service and/or Accounting,
Skill in operating a personal computer, on-line computer terminal, various printers, fax machine and other office equipment are necessary.
LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, memos and to use good English.
Ability to write simple correspondence.
Ability to effectively present information to co-workers and the general public.
Requires skill in the application of office methods and procedures.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING SKILLS Apply principles of logical thinking to define and solve problems or refer problems to appropriate supervisor; exercise judgment and discretion with regard to city and department policies and procedures.
CERTIFICATES, LICENSES, REGISTRATIONS As required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to sit; talk; or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop; kneel; or crouch The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision and depth perception.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Normal office working conditions.
The noise level in the work environment is quiet to moderate.
Revised 04-07-16
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